Operator Licence Compliance Audit
Our audit covers all areas of your undertakings such as; tachograph and driver hours, vehicle record keeping, maintenance and defect reporting. The procedure will be performed at your location, depending on availability of information and size and scale of the business operation. A full written report of our findings will be provided within 7 days and maybe used as evidence to demonstrate compliance to Traffic Commissioners.
Record Keeping
-
Do you have a dedicated vehicle file containing all documentation that DVSA will require during a site visit, for each of your vehicles?
Maintenance
-
Are your vehicles inspected within the agreed maintenance interval?
-
Do your drivers perform daily walk around checks before use every day?
-
Are any defects reported, rectified and signed off by your repair agent?
-
Do you have a system that records all this?
Tachograph Analysis
-
Is your tachograph data (analogue or digital) analysed on a regular basis (monthly)? I
-
Are your drivers (or users of the vehicle) notified of tachograph infringements in writing and a record kept?
-
Do you have a tachograph calibration certificate on file for each tachograph?
-
Have your drivers been trained on how to use a tachograph properly, and are fully aware of drivers hours rules?
Forward Planning
-
Do you have a vehicle maintenance forward planning system in place?
-
Are all vehicle maintenance events planned in advance by at least 6 months?
-
Fees are dependent upon several factors; from the scale and location of your organisation, to the number of vehicles and personnel involved in the transport operation. However, we do realise with today’s demands on time and resources it can be useful to have some price orientation in the first instance. Depending upon the factors listed an onsite visit by a qualified consultant can range from £375 for ‘mock’ DVSA spot-checks, conducted by a qualified Vehicle Examiner, to £1250/day for a full system audit and report.
The Good News:
The good news is that help is on hand. If you have concerns over your operator’s licence, or even if you just want to be able to sleep more soundly at night, you’ve come to the right place. We can arrange for an expert transport consultant to help you get your house in order, and even carry out a full “stress test” compliance audit of your systems.
If you are currently under investigation by the DVSA or have had a formal warning to have an independent audit done, please contact us immediately. It is extremely important that you respond quickly and put your house in order, otherwise, you will be facing a very expensive Public Enquiry, please don't risk it and get prepared ASAP. If you don't use us then please use someone else, don't go it alone. Let your consultants explain the issues and the solutions and coming from an independent third party will help you. If in doubt please ask us.