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7 common mistakes, issues and challenges to avoid when managing your fleet

  1. Lack of proper maintenance

    Regular maintenance is the backbone of a reliable and efficient fleet. Neglecting this crucial aspect can lead to expensive breakdowns, shortened vehicle lifespan, and significant safety risks. Therefore, having a proactive and well-scheduled maintenance routine should be non-negotiable within your fleet management strategy.

  2. Inadequate tracking and monitoring

    Without a robust tracking and monitoring system in place, inefficiencies such as unnecessary fuel usage, unauthorised vehicle use, and problematic driver behaviour can creep in unnoticed. Implementing GPS tracking and telematics solutions can provide real-time insights into both vehicle performance and driver activities, helping you maintain control and operational efficiency.

  3. Insufficient driver training

    Underestimating the importance of comprehensive driver training can lead to increased accidents, higher insurance costs, and potential non-compliance with safety regulations. Implementing a training program which is regularly update can help to improve driver skills, enhance safety awareness, and ensure adherence to your company policies.

  4. Overlooking fuel efficiency

    Fuel efficiency can have a considerable impact on your fleet's operating costs and environmental footprint. Encourage your drivers to adopt fuel-efficient driving techniques, maintain vehicles properly. You may also wish to consider the integration of alternative fuel options or hybrid vehicles into your fleet.

  5. Poor route planning

    Inefficient route planning can result in wasted time, increased fuel consumption, expenditure, and missed delivery deadlines. Leveraging route optimisation software can help your drivers to plan the most efficient routes, taking into account factors such as traffic, distance, and delivery priorities.

  6. Inaccurate record-keeping

    A lack of accurate record-keeping can lead to compliance issues, missed maintenance schedules, and challenges in tracking expenses. Implement a reliable fleet management system to keep track of vital vehicle information, maintenance records, and expense data accurately.

  7. Focusing on short-term costs

    Fleet vehicles, whether leased or purchased, are a long-term investment. When your business needs to scale fast, it can be tempting to focus too much on list price of the vehicles alone, and in doing so miss the ongoing costs throughout the life of the vehicle. A Total Cost of Ownership (or Whole Life Costs) approach to funding gives a more accurate and cost-effective way for you to make the right choices.

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